Essence Festival® Presented by Coca-Cola® Flyaway Official Contest Rules

WHUR OFFICIAL CONTEST RULES TO WIN The WHUR Fly Away Package to The 2015 New Orleans & Louisiana Essence Festival® Presented by Coca-Cola®


For official contest rules, you must log on to the WHUR-FM radio website or acquire a copy from WHUR Studios. Listeners, from within the Territory, will be encouraged to log onto WHUR.COM to view the contest rules. There will be a total of one (1) Grand Prize Winner (“GPW”). Listeners of WHUR-FM (Prime Sponsor/Promoter”) are invited to listen to 96.3 WHUR for a chance (“Qualifiers”) to qualify to win three (3) nights in New Orleans for The 2015 ESSENCE Festival® Presented by Coca Cola®. The Prize Provider of this sweepstakes (the “Sweepstakes”) is ESSENCE Communications Inc. New York, NY 10020.


(a) The Sweepstakes is open only to individuals who are (i) residents of Maryland, Virginia and the District of Columbia, (ii) 18 years of age or older on the date of entry, as shown on a valid driver’s license or other means of identification with photo issued by a government agency, public or private school indicating the individual’s residential address, and (iii) have Internet access.

(b) Listeners are encouraged to participate in a contest on WHUR-FM during the PROMOTION PERIOD by listening to the Steve Harvey Morning Show at 7:43am for the Essence Festival Double Play of the Day. Later in the day during the Mid-Day Show (Noon-3pm) when the songs are played back-to-back (Contest Trigger), the listener must be the ninth caller to instantly qualify.

(c) Qualifiers must hold a valid government issued I.D., provide their full name, address, date-of-birth, telephone number, and e-mail address. Entries without this information will be considered invalid. The Qualifiers traveling companion, for consideration, must also hold a valid U.S. Government issued I.D. Promoter will be the sole judge of what entries are valid entries, and Promoter’s decision and selection will be final. Incomplete entries with information reasonably determined by Promoter (in its sole discretion) to contain false information, will not be valid. Each entrant is responsible for providing accurate information as to his/her residential mailing address and how he/she may be contacted via e-mail.

(d) Employees of the WHUR-FM, Howard University (Prime Sponsor) subsidiaries, affiliates, advertising, promotion and service agencies, and participating companies, and their immediate families are not eligible to participate in the Sweepstakes. The term “immediate families” includes spouses, grandparents, parents, siblings, children and grandchildren.

(e) Only one entry per person/household is permitted. If multiple entries, ie Qualifier awarded from the same person/ household, only the first entry will be considered.

Odds of Winning: There will be a total of one (1) Grand Prize Winner.

The GPW will be determined by random drawing from among valid entries received from eligible participants (Qualifiers). The odds of winning a Prize depend on the number of valid entries received from eligible participants. The Qualifiers will receive a one-year subscription to ESSENCE Magazine® (Qualifying Prize)

Prize Winner Selection: On May 1, 2015 Promoter will determine which entries are valid entries and will randomly select one (1) GPW from the pool of the valid entries. The GPW will be announced on-air before 3pm on May 4, 2015. The GPW will also be notified by E-mail and/or by telephone. If any potential GPW selected cannot be contacted, or does not respond within 48 hours of attempted notification, or if any Prize is returned as undeliverable, such potential winner shall forfeit any and all rights to a Prize, and at Sponsor’s sole discretion, an alternate winner may be selected.

Disclaimers: Essence Festivals Productions LLC, Essence Communications, Inc., Time Inc., (Prize Provider) and WHUR-FM (Promoter), and each of their respective affiliates, subsidiaries, advertising, promotion and service agencies, companies that processes their transactions and/or maintain their account information, and each of their respective directors, officers, employees, representatives and agents, and members of their immediate families (collectively, the “Sponsor Entities”) are not responsible or liable for:

(a) misdirected or corrupted submissions that prevent entry in the Sweepstakes, or the identification or contacting of a winner;

(b) unsuccessful efforts to notify winners;

(c) entries that are lost, late, misdirected, corrupted, or incompletely received, for any reason, including by reason of hardware, software, browser, or network failure, malfunction, congestion, or incompatibility at Sponsor’s servers or elsewhere, and all such entries will not be eligible;

(d) any losses, damages or injuries of any kind resulting from participation in the Sweepstakes, or from an entrants’ acceptance, receipt, possession and/or use or misuse of any Prize;

(e) any damage to an entrant’s computer system that is occasioned by accessing the websites identified in these Official Rules or by participating in the Sweepstakes, or for any computer system, phone line, hardware, software or program malfunctions; or other errors, failures, delayed computer transmissions or network connections that are human or technical in nature; or

(d) any accommodation (or related amenity) that is cancelled, postponed, delayed, diverted, or terminated due to fire; flood; epidemic; earthquake; explosion; labor dispute or strike; bad weather, act of God or public enemy; equipment failure; riot or civil disturbance; war (declared or undeclared); terrorist threat or activity; or any federal, state or local government law, order, or regulation; order of any court or jurisdiction; or other cause not reasonably within such Sponsor Entity’s control, and in the event of any such occurrence, the Prize winners will not be entitled to any substitute prize(s) or monetary entitlement.

Sponsor Entities have neither made nor are in any manner responsible or liable for any warranty, representation or guarantee, express or implied, in fact or in law, with respect to any Prize, including, without limitation, as to such Prize’s merchantability or fitness for a particular purpose.


(a) The Promoter, in their sole discretion, reserve the right to disqualify any person suspected of tampering with the entry process or the operation of the contest, or who is otherwise in violation of these Official Rules. Promoter further reserve the right to cancel, terminate, or modify this Sweepstakes if it is not capable of completion as planned, including by reason of infection by computer virus, bugs, tampering, unauthorized intervention, force majeure, or technical failures of any sort beyond the reasonable control of the Promoter which corrupts or impairs the administration, security, fairness or proper play of this Sweepstakes. The Promoter reserve the right, in their sole discretion, to suspend or terminate this Sweepstakes.

(b) Federal, state and local taxes, if any, and any expenses related to acceptance and taking delivery of the Prize and to the use of the Prize not specified are the responsibility of the winner and are subject to all federal, state, and local laws and regulations. This Sweepstakes is void except in the Territory, and void where prohibited or restricted by law. The Prizes shall be awarded only to the individuals identified as Prize winners and may not be sold, assigned, transferred, exchanged or redeemed for cash or other merchandise, except that Prime Sponsor, in its discretion, may substitute or exchange a prize of equal or greater value for a Prize. All entries become the property of the Promoter and will not be acknowledged or returned.

(c) Winners are required to sign a liability/publicity release within two days after notification or the Prize will be forfeited and an alternate winner will be selected. Except where prohibited by law, acceptance of a Prize shall constitute and signify the Prize winner’s consent that the Promoter may use the Prize winner’s name, likeness, image, voice, photographs and written statements about the Sweepstakes, the Prize and about Promoter for promotional purposes in all forms of media, in perpetuity, without payment or consideration. Travel companions may also be required to sign a liability/publicity release.

(d) Grand Prize Winner and their travel companion are required to have and obtain proper citizenship documentation and identification to qualify and in preparation for travel.

(e) By participating, entrants agree: (i) to the terms of the Official Sweepstakes Rules and to the decisions of Prime Sponsor/Promoter, which shall be final and binding in all respects; (ii) to release, discharge and hold harmless all Prime Sponsor Entities from all liability, claims or damages arising out of, or in connection with, their participation in this Sweepstakes and the entrants’ acceptance, use or misuse of the Prize; and (iii) that by accepting and using the Prize, their name and/or likeness may be used for advertising and publicity purposes without compensation or liability.

(f) Any and all disputes relating to this Sweepstakes and/or any Prize shall be governed by the internal laws of the District of Columbia (without resort to its rules regarding conflicts of law). Exclusive jurisdiction and venue for resolution of all such disputes shall be in the state or federal courts located in the District of Columbia.

(g) The invalidity or unenforceability of any provision of these rules shall not affect the validity or enforceability of any other provision. In the event that any provision is determined to be invalid or otherwise unenforceable or illegal, these rules shall otherwise remain in effect and shall be construed in accordance with their terms as if the invalid or illegal provision were not contained herein.

(h) All communications with respect to the Sweepstakes, should be directed to WHUR-FM Promotions – 529 Bryant Street, NW Washington, DC 20059 (202) 806-3500.

Description of the Prizes: Subject to these Official Rules.

One (1) winner (and one (1) guest of the winner on the same travel itinerary, which cannot be altered after initial booking) will be awarded round-trip, economy class airfare to New Orleans, LA from the major airport nearest winner’s residence; New Orleans, LA hotel accommodations for three (3) nights (one (1) standard room, double occupancy); tickets for night concerts on July 3-5, 2015 at The 2015 ESSENCE Festival ® presented by Coca-Cola®; and a one (1) year subscription to ESSENCE® Magazine (collectively, the “Prize”). The total grand prize ARV is approximately Thirty-Five Hundred Dollars ($3,500) depending upon hotel and airline selections.  An ESSENCE representative or agent will make travel and hotel arrangements. Travel arrangements, hotel accommodations, and all other prize components subject to availability and chosen at Prize Provider’s sole discretion. All travelers must possess valid travel documents. Prior to receipt of tickets, each winner and winner’s guest must complete, sign, and return a publicity waiver (where legal) and liability release of claims against Radio Station Owner and Prize Provider. Actual value of prize may vary based on timing and point of departure.  Winner is responsible for all taxes and all other expenses not included in the prize package, including, without limitation, ground travel, parking, meals, room service, souvenirs, phone calls, incidentals, tips, and other personal expenses.

Winner will receive a 1099 at the end of the year.


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WHUR 96.3 FM – Howard University is Washington’s only stand-alone radio station and one of the few university-owned commercial radio stations in America, broadcasting since 1971 to nearly a half million listeners daily in five states and can now be heard around the globe on the web at The first radio station in the Washington area to broadcast in HD, WHUR is the recipient of numerous awards, including the prestigious NAB Marconi for Best Urban Station of the Year and NAB Crystal Radio Award for Excellence in Community Service.

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